Getting a new job is both exciting and apprehensive at the same time. You are thrilled to explore new horizons of your career and are equally concerned for anything that might cause you any trouble in the future. So you want to express your gratitude and state your reservations if any. Writing a proper job acceptance letter can do both things for you. However, it is always a well-crafted and well-structured acceptance letter that put across the right message to the employer. Therefore, it is important to know the tips to write a proper job acceptance letter that will truly reflect your feeling about the job. Here I will guide you on how to write a job acceptance letter, just read on this article:  

• Prepare a list of terms and conditions of your job position to include in the offer letter in order to remind the employer.

• Write the offer letter in business letter format, writing your name and contact information at the top.

• Address the recipient with an appropriate title. Start by acknowledging them for the offered job position and then express your consent for the offer.

• Mention all the terms of your job. Here you will restate the position, salary, joining date, and the total time you will commit to your job.

• You will also discuss here other important issues that you consider necessary or that you need a clarification.

• Show your gratitude discreetly. Say how much you are pleased to get the job and talk about the things that you are looking forward in your job.

Important Tips!

• It is always better to type your offer letter than write. This will give a more professional and sophisticated look to your letter and will also conceal the flaws in your writing. Write concisely and do not go over one page. Use the standard font style for a business letter. Do not forget to sign the letter before sending it.

• Be polite and humble. Never include any slang word or phrase in an acceptance letter that might sound in a bad taste. Writing offer letter does not necessarily means you are hired. Any derogatory comment or remarks may offend the employer and dismiss his offer straightaway.

• Never send your acceptance letter without proofreading it. Maintain a professional attitude to show the employer that he has not made any mistake by hiring you.


Important Rules to Remember When Writing a Resignation Letter

While a resignation letter bid the farewell to your current employer, you must craft it in the most acceptable manner in order to make an impact.

Start writing your resignation letter by addressing your recipient. Make sure to use the formal salutations such as “Dear Mr. Joe” or “Dear Ms. Cathie”.

Make the recipient known that you are leaving from the job. Be respectful when writing the letter, even if you are leaving the job due to any differences with the company’s employees. Use proper language and formal tone while crafting the letter in accordance with the professional ethics. For example, “With due respect, I beg to say that I am leaving this job due to (reason). Please accept my letter of resignation with effect from (date). I feel really privileged and honored to be the part of this company”.

In the next paragraph, you have to give your reasons for leaving the job. For example, “Since I have accepted my new job with XYZ Company, I will not be available from (date).”  You can include other reasons for your resignation such as relocation, medical issues or attending new classes.

Be courteous and offer your help regarding any concerns about the job. For example, “It will be my pleasure to help you in any capacity for this matter” or “I will provide you with the status of my projects at the earliest time possible.”

While concluding the letter, you must acknowledge the employer for giving you the opportunity to groom your skills and abilities. Your previous employer could turn out to be a good resource for any of your future jobs. Sum up your letter on a positive note such as “Hopefully, my experience here will benefit me later in my career.”

Finish up the letter while being polite and humble, using phrases such as “Yours Sincerely” and “Yours Truly” and then sign your letter.

Always type your letter instead of writing it.

Get a copy of the resignation letter before handing it over to the employer.

Never badmouth about any of the employees in the company. This will imply lack of professional ethics and will show you in bad light.


Writing A Query Letter: 5 Must-Read Tips!

Query letters are written to an editor or a publishing company to consider a research project or report. The basic intent of writing a letter of query is to sell a literary idea. Writing a query letter will help you introduce your idea to the editor and showcase your writing skills and experience to the recipient. In case you are wondering on ‘how to write a query letter’, this article will serve as a guide to help you accomplish this task.

1. Inspire the Reader
In the introductory paragraph of your query letter, you have to give reasons for writing the letter. Start your letter with an attention-grabbing line so that the reader read on your letter to the end. Editors are busy people, who have plethora of projects to complete, so they may forget you if you fail to inspire them in the beginning.

2. Be Precise
Keep your letter brief and short. Write to the point and avoid any unnecessary or irrelevant points. Your letter should serve as a sales pitch of your project, outlining the highlights of your topic. Your proposal should provide in bullets a concise description of your topic and its major points. At the same time, it should be interesting and inspiring to read.

3. Sell Yourself
You have to convince the publisher that you are a safe bet. So you have to show in a separate section a list of your previous works. Here you will provide the academic and professional background relevant to the writing field. To sum up, you have to sell yourself as a potential and promising writer to the editor.

4. Ask Formally
In the query letter, you will also include a section where you will formally request the recipient to publish your work. Here you have to convince him that you have researched the project thoroughly and have a meticulous outline available, covering every aspect of your project. You have to assure him that you will complete the project within the set deadlines.

5. Include your Previous Works
In case you are writing to a magazine or journal editor, then you can include some of your best pieces from your previous work. Add 2-3 copies of your previous work with your letter.